2017 Realities Ride & Rally - Vendor Registration

May 27
Hosted by:Realities For Children Ch...
When:
May 27, 2017 at 10:00am to
May 28, 2017 at 5:00pm
Where:
Civic Center Park, Downtown Fort Collins 225 Laporte Ave Fort Collins, CO 80525
Contact:

Event Details

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If you would like to talk to our Vendor Manager, Hayley, about your registration, please call her at: 970-581-0318. Thank you.

*If you need power at your booth, please select ADD POWER in addition to selecting the type of booth you'd like.*

**We are no longer accepting BBQ vendors. If you have BBQ as a part of your menu, please submit a copy of your menu to Hayley for approval before registering.**


Welcome to the 16th Annual Realities Ride & Rally~
Memorial Day Weekend: May 27th and 28th, 2017

The Rally is a FREE community event at Civic Center Park in Fort Collins over the Memorial Day Weekend. We look forward to having you there as part of this annual tradition that raises money for children in Larimer County who have been abused, neglected or who are at risk. Thanks to our event sponsors and RFC Business Members, 100% of all money raised at the Ride & Rally goes directly to the children we serve.


Your Vendor Fee is a donation to the Realities For Children Charities Emergency Fund

All vendors must fill out this online form (if you prefer a printed version, please download a paper copy here, read, sign and return to RFC) to be considered for the 2017 Realities Ride & Rally. If you have any questions or concerns please email Hayley@RealitiesForChildren.com or call her directly at 970-581-0318.   This is the fastest form of communication as calls to the Realities For Children office will be taken as messages and emailed to Hayley for her reply.

Thank you for your support of Realities and your participation in the Ride & Rally!

VENDOR DETAILS                                        

  • Vendor spaces are 10’ x 10’

  • Vendor spaces are $250. Includes a 10’x10’ space for two days & overnight security.

  • Corner and Premium Spaces are $300 and are assigned on a first come- first served basis.
    Not everyone who pays for one will get one, although we will do our best to accommodate you and let you know as soon as possible where your space is located.

  • You must provide your own canopies, tents with sidewalls, chairs, tables, and trash cans unless you upgrade to the Gold Package.

  • GOLD PACKAGE OPTION $500: Includes a 10x10 space, overnight security, 10x10 Pop tent, an 8’ banquet table and two chairs provided by, set up and broken down by Flexx Productions. All you have to do is show up and put out your goods!

  • Permits must be available for inspection prior to set up. No food or merchandise sales will be allowed without a valid permit.

  • Booths requiring power require an additional fee depending on amount of power needed. Please select Add Power when registering and note power needs and we will get back to you with fees. 
    Basic 110v is $30, all others will be charged depending on amount of power needed.

    Please note that Realities for Children will not accommodate last minute requests for power, chairs and tables. Please bring what you need, or contact FLEXX Productions for your event rental needs. 970.223.1195

Event Hours/ Set-up/Break-down

  • Vendor Hours are 11am to 9pm Saturday, May 27th, 2017
    and noon to 6pm on Sunday, May 28th, 2017. 
    Early open at 11am on Sunday is allowed, but not required.

  • Vendors are required to be set up by 10:00 a.m. Saturday.

  • Vendors are required to be open full event hours noted above.

  • VENDORS PACKING UP AND LEAVING EARLY WILL NOT BE INVITED BACK. Please help us keep the spirit of the event alive until the very end!

  • All vendor spaces must be broken down and cleaned by 9 p.m on Sunday, May 28th.

  • For unloading purposes, vehicles will be allowed to park on LaPorte Ave between Howes and Meldrum on Saturday, May 27th between the hours of 8 a.m. and 10 a.m. and must be moved out of the vendor area promptly at 10am. This is for your safety as well as the safety of others. Please pay attention to the signs to indicate any traffic and parking rules.

    ***Note: You will be towed if parked in certain areas. Please pay attention to the signs on the street and private lots***

SALES INFORMATION

  • Realities For Children reserves the right to determine those businesses and activities most suitable for the 16th Annual Realities Ride & Rally.

  • Realities For Children and the Fire Marshal reserve the right to refuse vendor displays. Vendors must immediately comply with requests made by either party.

  • All vendors must submit with their applications a detailed description of ALLmerchandise and/or printed matter to be sold or distributed by them. The Vendor Coordinator may request additional information, pictures or samples before the application is approved. Displaying or selling unapproved merchandise may result in being asked to leave the event.

  • NO illegal drugs or drug paraphernalia or depictions of same will be allowed.

  • Absolutely NO racist, sexist, pornographic, or otherwise offensive merchandise or literature will be allowed. Throughout the day, the Vendor Coordinator will conduct inspection of booths. Any items in violation must be removed promptly and without argument.

     

Health Permits

  • Food vendors must provide a list of all foods to be sold as well as prices, including whether foods are Pre-packaged or prepared on site. Price gouging will not be tolerated.

  • All food vendors are responsible for the appropriate health permits from Larimer County. Food vendors who do not obtain their permit more than 14 days prior to the event will pay penalties as deemed by the Larimer County.

     

Sales Tax Forms

  • Once you are confirmed as a vendor, Hayley Carson will contact you and email you the appropriate forms to fill-out and submit. It is your responsibility to have the right tax paperwork and documentation the day of the event.

     

Clean-up

  • Clean-up of the booth area is the responsibility of the vendor including removal of all their own trash in the trash dumpsters.

  • On Saturday, May 27th, vendors will have the option to leave their booth up overnight. Realities For Children, Inc. will provide overnight security. Realities For Children, Inc., Realities For Children Charities, their sponsors, affiliates, staff, volunteers, security company, DBA, City of Fort Collins or any party besides the criminals found guilty in a court of law, ARE NOT RESPONSIBLE FOR ANY THEFT OR DAMAGE THAT COULD RESULT FROM LEAVING YOUR BOOTH UP OVER NIGHT.

  • If a vendor chooses to leave their booth up overnight, side walls are REQUIRED.

  • Booth area must be cleaned immediately upon closing booth on Sunday, May 28th. All streets must be cleaned and released to the public by 9pm that night.

     

Booth Decor/Amplified Music

  • Signage and booth decorations are encouraged as long as they are in good taste and don’t interfere with neighboring vendors. The Realities Ride Event Director & Vendor Coordinator reserve the right to remove any decor deemed inappropriate for the event.

  • No amplified devices (i.e. “boom boxes”, PA systems, etc…) are allowed.

  • Limited electricity will be available to Realities Ride vendors for a fee if reserved in advance. No electricity can be requested on the day of the event.

 

Space Assignments

  • Booth space assignments and notification will be made on a first come, first served basis, according to the date the completed registration form and payment are received. No postdated checks will be accepted

  • Vendor applications are due by May 1st, 2017. Late applicants must pay a fee of $100.00. Only cashier’s checks, credit cards, cash or money orders—not personal checks—will be accepted after May 1st, 2017.

  • Payment in-full online: states you have read and agreed to the Vendor Contract and serves as the signing of the agreement – and may afford you priority placement.

  • Written cancellations postmarked or faxed by May 10, 2017 will be honored in full, less a $25 processing fee. No refunds will be honored if the written request is not received by the May 10th deadline.

    Have questions about 2017 Realities RIDE & Rally - Online Vendor Registration? Contact Realities For Children