Ellie Burke
Ellie Burke
Year-end fireworks.

7 Awesome Emails to Inspire Your Year-End Campaigns

The holiday season moves through many different phases as we carve turkey, wrap presents, and watch the ball drop. So too, should your year-end email appeals reflect the transition donors experience.

With the season already underway, it’s time to consider what last minute tactics your organization can incorporate into your year-end strategy. When an estimated 30 percent of annual giving takes place in the month of December, your email communications are more important than ever. An effective mix of email messaging will ensure your organization remains top of mind and secures as many donations as possible during this pivotal giving season.

The focus of year-end emails should be on the donor. Language such as, “thank you,” “without you,” and “because of you,” serve to center the email on the actions of the donor and connect them directly to the outcomes of your work.

While the focus of all communication should be on the donor, the message in each should vary and present the reader with new information and opportunities. Your goal should be to send a mix of communications that highlight different initiatives, which will in turn increase your chances for resonating with more of your supporters.

To help inspire your communications, we’ve collected seven examples that place emphasis on different elements of fundraising.

1. Give Thanks

Start the season off with softer messaging that puts the donor in the spotlight. November is a perfect time to remind your donors how thankful you are to have their support. You can also mention what you have been able to achieve thus far with their help, and mention your goals for what you hope to achieve by the end of the year.

Here, buildOn shows their thanks in a Thanksgiving message to their supporters. Within the email they mention their success to date and connect it to the donor’s support.

buildOn This Thanksgiving, we're thankful for your support! With your help, buildOn has empowered thousands of students and strengthened hundreds of communities across the globe.  

2. Highlight a Matching Grant

Landing a matching grant is a great way to entice donors to give. It’s common to feel a little strapped for cash during the holiday shopping season. A matching grant has the power to make a donor feel like their contribution, no matter how small, really has an opportunity to make a difference.

Here, Shining Hope for Communities (SHOFCO), embraces the holidays with their winter-themed design. Their color scheme does a great job of combining the colors of two major holidays – Christmas and Hanukkah. They also use their matching grant to urge the donor to contribute right away, by highlighting that the grant will only be secured if their goal for personal gifts is met.

A Very SHOFCO Holiday. We're so close to meeting our goal, but we still need your help to change thousands of lives! A $200,000 matching event gift from the Newman's Own Foundation and the Grant me the Wisdom Foundation will only happen if we can reach our $200,000 in personal donations in the month of December!

3. Suggest Peer-to-Peer Fundraising

Ask your donors to fundraise on behalf of your organization to provide them with a meaningful opportunity to give back. Highlight how fundraising for your cause has the power to be exponentially more impactful than a single donation. You can also acknowledge the high cost of the season and mention that if someone feels unable to financially contribute at this time, becoming a fundraiser is an alternative way to show support for your organization.

Here, Liberty in North Korea uses this email to share their fall campaign, #PeopleCan. In this email they call their supporters to act as fundraisers. They also present the option to raise funds for four different campaigns and go on to show how peer-to-peer fundraisers can make a difference for each.

#PeopleCan We are happy to announce our fall campaign! This year, we are highlighting FOUR crucial programs and giving you the ability to choose how you will support the North Korean people. Join this movement of support and stand with the North Korean people by starting your own fundraising campaign or donating now.

4. Get pumped for #GivingTuesday

Last year, #GivingTuesday raised over $45.7 million and this year promises to be the global giving holiday’s best year yet. Send supporters a shout-out about how your organization is getting involved and let them know the best way to support you come December 1.

Here, MAZON, asks friends of their organization to mark their calendars ahead of time to prepare for #GivingTuesday. They also highlight how their fundraising platform is waiving fees on #GivingTuesday as a way to differentiate this day from giving on any other day of the year.

Dear Friend, Mark your calendars!  MAZON will be participating in Giving Tuesday on December 2nd.  Our goal is to raise $50,000 to fight hunger in rural parts of the United States, where over 15% of households struggle to put food on the table.

5. Deck the Halls With Boughs of Holly

We often spoil ourselves and our family members during this time of year. You can use your email appeals to pull at the heartstrings of supporters as they shower their loved ones with gifts. Show how their support could change lives and improve someone’s holiday. While you may feel as though you’re bombarding donors with appeals, remember that donors are accustomed to being asked this time of the year and expect you to reach out to remind them to contribute.

Here, charity: water lets their supporters know that the most meaningful gift they can give this season is a gift that has the power to truly change someone’s life: the gift of clean water. Their design also does a great job of incorporating a holiday theme while still focusing on their organization and cause.

charity: water This holiday season, the best gift you can give is wrapped in concrete filled with sand and runs on bacteria. BioSand filters are changing lives. In Cambodia, a single BioSand Filter can provide clean water to an entire family for a decade. They're easy to build, quick to install and only cost $65.  We want to bring them to more than 15,000 families in Cambodia this holiday season. But we can't do it without you. Help us by starting your own fundraising campaign right now.

6. Ask for a Recurring Gift

While it’s easy to live in the short term and push towards a quickly approaching goal, it pays to think long term. When you mention your recurring giving program in your communications the message has the power to impact your organization beyond the end of the year.

Possible launched their recurring giving program, a community of donors they call Possibilists, at the beginning of December last year. They sent out the message below before their official launch date as a special invite to become a founding member of the community.

possible Become our first possibilist. We're excited to invite you to join a community of monthly funders called Possibilists, who will help build Nepal's first rural teaching hospital. We're launching on December 2nd, but as one of our top supporters wanted to give you the opportunity to become a founding member. Sign up now and you can help unlock our first gift from Asana, who will provide technological support as we project manage the expansion. #ProvePossibility Join Now

7. Create a Sense of Urgency

Ten percent of annual giving occurs in the last three days of December. Remind your supporters that this is their last chance to make a tax-deductible donation. As the close of the year approaches, it’s important to reach out to donors more than once. We recommend sending three emails in the last week of December before the last day, and to send 2 to 3 emails the final day for one last push.

Here, SODDO Christian Hospital lets donors know there is still time to contribute and save lives in Ethiopia. They also highlight that receipts will be emailed immediately following the donation, keeping the convenience of the donor in mind.

SODDO Christian Hospital 0 Days 3 Hours 37 Minutes 23 Seconds. There is still time to make a tax-deductible donation to Soddo Christian Hospital!  We know that you have many options when it comes to your end-of-year giving. Why not choose Soddo Christian Hospital? We are using small and large gifts to save lives in Ethiopia. (All donations are tax-deductible, and we'll email you a receipt immediately.) Donate now!

To avoid sending donors every single one of the examples above, target donors most likely to respond to each type of messaging. Use data to segment your list. For example, donors who have donated more than once in the last year are great targets for a year-end email that mentions your recurring giving program.

When you diversify your asks during the holidays, your organization has the potential to engage with each of your donors in a more meaningful way. Make this the best holiday season yet and commit to targeted messaging in your email communications.

Do you have a year-end email example to share with us? We’d love to hear about your messaging strategies in the comments below.

Read Next: How to Write a Persuasive Fundraising Email

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